Feature
Send it, get paid,
reconcile itself.
Estimates convert to invoices, payments match their own invoices from the bank statement, and every sale writes a balanced journal. Receivables and your bank balance stay in step.
Quote to cash
From an estimate to money in the bank, in one place.
Send a branded estimate, turn it into an invoice with one click when it's accepted, and record the payment against it. Every document lives on the same ledger, and every invoice moves through a clear eight-state lifecycle from draft to paid, so you always know where a sale stands.
- Estimates and quotes that convert to invoices without retyping
- Credit notes and refunds handled as first-class documents
- Customer statements that show exactly what's outstanding
- Recurring invoices for retainers and subscriptions, now in beta
INVOICE #1042
Paid, then reconciled
The payment finds its own invoice.
Most tools make you record the sale, then record the deposit, then hope they line up. Vinance closes the loop: import your bank statement as CSV, Excel, or PDF and the deposit matches the open invoice by amount, date, and reference, then marks it paid. Your receivables and your bank balance move together. Online payments from the invoice itself are planned; bank feeds are in early access.
- Suggested matching of statement lines to open invoices
- Partial payments and part-paid invoices handled cleanly
- Reconciliation sign-off that seals the period with a tamper-evident hash
Import the bank statement and Vinance matches the deposit to the invoice and marks it paid. No second entry to make.
Get paid faster
See who owes you, and chase it down.
An aging report built live from the ledger tells you what's current and what's overdue at a glance, bucketed from current through 90+ days. Payment reminders help you follow up on late invoices, and every aging report exports to Excel as a branded workbook with live formulas, not a flat CSV dump.
- Receivables aging, current through 90+ days
- Payment reminders for overdue invoices
- Customer statements you can send or export any time
Your brand on every document
An invoice designer with six templates, Aurora, Executive, Minimal, Bold, Ledger, and Studio, so what you send looks like you, not like a spreadsheet export.
Ready for Saudi Arabia and the UAE
Printed invoices carry the Saudi ZATCA Phase 1 QR code and render as UAE FTA bilingual tax invoices, with Arabic printable documents throughout.
Every sale posts to the books
Each invoice writes a balanced journal automatically, and you can invoice in any of 182 currencies, so revenue, VAT, and receivables stay in sync.
Frequently asked questions
Can customers pay an invoice online?
Online payments from the invoice are in early access. Today you record payments received against invoices, and imported bank deposits match their invoices so nothing gets recorded twice.
Does Vinance handle recurring invoices?
Yes, in beta. Set up recurring invoices for retainers and subscriptions; they generate on schedule and post to the ledger like any other invoice.
Can I invoice in another currency?
Yes. Vinance supports 182 currencies with the correct decimal places for each, records the exchange rate per invoice, and can fetch rates in one click. Revaluing open foreign balances at a rate you set is in early access.
What happens when an invoice is paid?
The payment is matched to the invoice by amount, date, and reference, the invoice is marked paid, and the bank entry is reconciled, all without a second manual entry.
Move your books off the spreadsheet.
Invoices to bank statements, payroll to financial statements. One platform with every module included, free during early access, on web and desktop.
All modules included · Real double-entry books · Explore a seeded sample company in one click